In this post we will be looking at the meaning of school hostel management system, features, benefits and advantages of hostel management software.
INTRODUCTION.
Managing hostel accommodation in your school becoming a stretching task for you? Then opt for the domain-expert software. The product of School Software Pro, the comprehensive hostel management system is capable of streamlining and handling the requirements of a school hostel. No matter at what scale your school is operating the hostel facilities, our proficient software will take care of your vision. Maintaining building information like ward, the number of floors, rooms along with their capacity and facilities is now a few clicks away with the efficient hostel management system. Integrate the students’ details with hostel infrastructure details and make smooth management of hostilities. This will make the room allocation, room shifting processes friction-free. Running a hostel is as same as running a school, that involves many expenses. Track record of every penny, with the daily expense feature of School Software Pro hostel management software. Hostels are supposed to be the second home for the students living there! Enrich their experience by easing the hostel management activities with the implementation of a reliable hostel management system and make them believe that their second home is caring too.
WHAT IS SCHOOL HOSTEL MANAGEMENT SYSTEM?
Hostel Management System: is a software that manage the activities of staff and students in the hostel, the system enables students to apply online for hostels and the system allocates rooms to the students in the hostels. Hostel management system offers a full featured accommodation system to efficiently manage the entire residential facility in the school. Reducing the staff & paper works, this hostel accommodation software will keep the updated records of students, their meal, lodging, transfer room and other facilities.
FEATURES OF SCHOOL HOSTEL MANAGEMENT SYSTEM.
- Room allocation to the hostel students: In Hostel management systems the wardens can check, assign the rooms as per the availability of the rooms and demanded category by the students.
- Manage the hostel student’s financial records: Instead of maintaining with the paperwork, the students who accompanied admission in the hostel, fees management can be configured within the hostel management system.
- Monitor the assets assign: The wardens can manage the necessitated assets in the room, as per the student’s requirements, the warden specifies the required category of the asset.
- Visitors’ management in the hostel management system: In hostel management systems exclusively, the gate pass of the visitors who check-in and out time is generated in the system with eye-catching reports.
- Hostel students’ attendance Tracking: For the hostel students who check in and out multiple times for outside work, all the student’s logs are generated and constantly monitored by the warden in the software.
- Regular reminders in form of alerts: The parents can be get updated regularly as hostel management systems have excellent SMS, emails, or notifications of student’s admission, attendance, room vacant, gate pass and many more.
BENEFITS OF HOSTEL MANAGEMENT SOFTWARE
- Hostel Administrator can control, restrict and allow the students on a permission basis.
- Saves the paper with students’ expenses, fees, and account management.
- OTP based gate pass management for security & parent’s consent.
- Property can be managed effectively in hostel management software.
- With the software’s error-free performance wardens can generate multiple reports.
ADVANTAGES OF HOSTEL MANAGEMENT SOFTWARE
- It allows you to manage all the school hostels efficiently.
- It allows you to manage different students and teachers in different hostels and allocate different rooms to different students.
- Keep a record of hostel ins and outs and hostel consumables and durables efficiently.
- Generate Customized Reports for further reference.
CONCLUTION.
In essence, the system should address the major problems encountered in the manual allocation of hostels to students in Nigerian universities. The growing number of students in higher institutions poses a lot of accommodation problems on the part of students and School Management. These include the fact that the few hostels that exist in the University are not properly managed and estimates of rooms required to match the growing number of students are far-fetched. Sometimes, students pay the hostel fees and end up not getting rooms due to shortage of spaces. In addition, most times the hostel administrators cannot give accurate information of the occupancy of a particular room. With School Software Pro great reporting feature, the system provides instant reports on the number of available rooms, their occupants and funds generated from hostel fees per semester, making it easier to get accurate data and management at all times.