How schools should retain student enrollment with Online Admission System is a post school managers should read. As student’s enrollment may drop as many countries economy has been negatively affected by COVID-19, school managers are using every idea or strategies at their disposal to meet their yearly enrollment goals. Schools that have existing online school management software/ system are at more advantage.
This crisis has not only decreased the student registration but also can bring new patterns into existence like over-admissions, increased competition, localized higher-education and more etc.
And since this is not the first time humanity is going through a crisis like this, there is strategy advice from experts and experienced education leaders on how to manage the expected challenges in student admissions and also how to prepare well for future crises.
To help you manage this situation successfully, here we are sharing the steps which help in managing the entire admission process online.
Read: How to choose School Management System for your school
Pre- Admission Process – How to increase the admission rate with no risk to students or employees
Step 1: Embed the admission enquiry or registration form in the school website or social media platform
To avoid the physical presence of students or parents institute can embed the admission enquiry form in their website or promote it on social media channel. With School Software Pro Online Admission & Inquiry module you can create a registration or enquiry form and add it on dedicated landing page. This helps in automating the admission enquiry collection from different sources online. Once it is collected the admin can go through all the application and sort the applicants based on various parameters like date, class / course, academic year, etc
Step 2: Increase your bandwidth. Create an a-team for enrollments
In these difficult times, you should consolidate and reallocate the resources to the most pressing problems. Create an a-team for enrollments from the existing human resources of the school or college. The members of these teams can focus on their goal of improving the falling enrollments. They can access the applicant’s registration, review them and contact the leads immediately after they submit the form. Strategize the communication with leads multiple times and nudge leads with right alerts and timing. Keep them engaged until admission is completed and handed over to the academic process.
Step 3: Engage parents along with students
With a good Online school management software/ system, leader of a higher education organization like college or primary and secondary schools, you can engage parents along with students. Students may not be responsive to most of your communications. So, connect with the parents to improve the enrollments. Parents will share you feedback on how to improve the enrollment process and also their challenges and fears. This will give you information on what is happening in the market and how to improve the same.
Step 4: Verify Documents and Collect Fees Online
After sorting the applications and understanding the parents/student’s requirement an admin can take the admission process to the next level i.e verifying the documents of shortlisted students. To eliminate the risk of fraudulent activities the school ERP system offer document management module which allow students to attach their original documents digitally & helps admin in verifying the documents of pupils.
To reserve the seat in institution, parents can submit the admission fees online in just a click.
Step 5: Batch & Subject Allotment
With the aid of a good school management software/ system, once the application has approved by administration team, they can allot batch and subjects according to their interest they have marked during the registration. Also save students details in one place.
Read: Automated School Exam Management Software in Nigeria
Post -Admission: Here is how to keep students engaged after they get admitted in institution
Step 1: Give Virtual tour of Institute
Once the students get admitted to your institute enable the virtual school and college tours. There are many freelance providers doing this service. If not done already, you can create a gallery of photos to create and effect of visiting the campus. Make sure the photos are grouped and ordered properly.
Step 2: Plan for Online Classrooms
With the long term impacts of this crisis still unknown, for newly admitted students plan for online classrooms. Many primary and secondary schools and colleges have already started this concept. So this will give some kind of predictability in running the upcoming academic year successfully. And further improving enrollment.
Step 3: Take feedback from parents
Do not forget to feedback from parents as it help in understanding that what challenges they are facing while keeping a track on their child progress, and in which part institution can make a progress. School Software Pro form creation module is there to help you as a school, weather nursery, primary, secondary school or polytechnics or university. The positive perception of parents toward institution helps in increasing the admission rate
Conclusion:
Schools are on long vacation, this is the crucial time for education sector to invest in online admission system so that you can improve their enrollment rate.
To help you with this situation, School Software Pro is offering various module which help you managing the crisis better such as the enquiry module, admission module, communication module, Mobile Apps, etc., The Enquiry module work as a CRM tool to help you in collecting leads for enrollment and managing the leads. The Admission module takes care of enrolling the finalized students in different courses and batches of the school. The Communication module is integrated with SMS and email to send alerts and notification to different users.